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Built for the Press Floor
The print shop MIS built for the press floor
Stop managing your shop manually. PrePressOS automates quoting, production tracking, costing, and billing so your team spends less time on admin and more time running jobs.
30-day free trial · Setup in minutes · Cancel anytime
Label, commercial, wide format & decorated
No per-user fees. Ever.
Fraction of PrintSmith or EFI Pace
QuickBooks Online sync included
prepressos.com/work-orders
Everything included
The system that runs your shop for you.
Quotes, costing, proofs, production, invoicing. Automated from job open to cash collected. No modules. No per-feature pricing. Everything already in the box.
Work Order Builder
Build a work order and PrePressOS automatically calculates your cost floor, flags plate fit issues, and writes production notes. A sales rep can quote it. A pressman can run it. No guesswork either direction.
Live Job Costing
Know your floor cost before you name a price, every time. Substrate, press, ink, makeready, overhead, and finishing are all calculated live as you build the job. Stop leaving money on the table by quoting from gut feel.
Estimates & Invoicing
Quote it, get approval, run it, bill it. No three separate systems. Estimates convert to work orders in one click. Invoices generate automatically. Stripe payment links get cash collected faster.
AutoStep Imposition
Press-ready files in minutes instead of hours. AutoStep arranges your label artwork N-up with cylinder pitch gap, eyemark, and distortion compensation automatically. No Illustrator math. No operator re-work.
Die Plate Connector
Every work order automatically checks whether your die fits the press before it reaches the pressroom. Catch the mismatch in prepress, not after you've loaded substrate and wasted an hour of press time.
Proof Management
Proofs go out automatically. Your customer opens a link, reviews, and approves. No email chains, no chasing. Prepress sign-off gates the job so nothing hits the press without a confirmed approval on record.
Customer Portal
Customers submit jobs, approve proofs, check status, and pay invoices without calling you. Fewer interruptions. Faster approvals. Cash collected without a follow-up call. Your team gets their time back.
Time Clock & Labor
Tap to clock in, tap to clock out. Labor cost calculates automatically from equipment rates. No spreadsheets. See which jobs are eating your time and which estimates were off, so every future quote gets sharper.
Cost Intelligence
PrePressOS monitors every job margin automatically and alerts you when actuals drift from estimates. Catch margin bleed before it becomes a pattern and get prompted to update your baselines so the next quote is better.
Inventory & POs
Stock levels update automatically as jobs run. Low-stock alerts fire before you run out. POs go to vendors in a few clicks. Material cost per job tracked without anyone touching a spreadsheet or making a phone call.
PDF Preflight
Every uploaded file gets checked automatically: resolution, bleed, color mode, and integrity. Problems surface in seconds, not after the plate is made. Send customers a preflight report without lifting a finger.
QuickBooks Online Sync
Push invoices from PrePressOS to QuickBooks in one click. No re-entry, no CSV exports, no reconciliation. Your shop's billing and your books stay in sync automatically, every invoice, every time.
See it in action
Real screenshots. No stock photos.
Job Board
Work Order
Dashboard
Job Costing
Press Performance
Shop Setup
prepressos.com/work-orders
Your entire shop floor on one screen. Status, customer, quantity, and due date at a glance. No clipboards, no whiteboard, no "where's that job?" conversations. RUSH jobs flagged in red automatically.
prepressos.com/work-orders/…
Everything a rep needs to quote it and everything a pressman needs to run it, all on one screen. Cost breakdown, plate fit analysis, status pipeline, and production location tracked automatically as the job moves through your shop.
prepressos.com/dashboard
Your morning briefing, automatically assembled. Open jobs, what's due today, proofs waiting on approval, and A/R outstanding. Know exactly what needs attention before you pour your first cup of coffee.
prepressos.com/costing/…
Every dollar accounted for: material, press labor, overhead, and finishing broken down automatically. When your quoted price drifts below your cost floor, PrePressOS fires an alert so you catch the miss before the job ships.
prepressos.com/analytics/press-performance
See exactly what each press is actually producing versus what it should be. Configured speed vs. real throughput, setup time, and waste tracked automatically. When actuals drift from your baselines, PrePressOS tells you what to fix.
prepressos.com/shop-setup
Tell PrePressOS what kind of shop you run and it configures itself: equipment, rates, workflow, costing defaults. Roll labels, commercial, wide format, and decorated items each get their own setup. Done in minutes, not days.
Built from the ground up for label
Legacy MIS systems weren't built for label.
PrintSmith and EFI Pace were built for commercial offset and bolted onto label workflows as an afterthought. PrePressOS was designed specifically for roll label production. The math, the automation, and the intelligence are native. Not patched in.
Plate Fit Analysis
Die geometry checked against press cylinder automatically on every job. Flags fit problems before they reach the pressroom, eliminating the most expensive kind of re-run.
Roll Math & Overs
Impression counts, roll counts, makeready waste, and finishing overs calculated automatically from job specs. Your reps quote accurately without needing to know the press math.
AutoStep Imposition
Cylinder pitch gap, eyemark, and distortion correction handled automatically. Outputs press-ready, dieline, and white ink files. Hours of prepress work done in minutes.
Full Ink Costing
Ink cost calculated per color station, per square inch, per job, automatically. Flexo and digital both supported. Stop letting ink quietly eat your margin job after job.
How it works
From quote to cash. Automated.
PrePressOS handles the admin at every step so your team can focus on running jobs, not tracking them.
01
Quote & Cost
Enter your die geometry, substrate, press, and finishing chain. PrePressOS calculates your floor cost and suggested price automatically. Send a multi-quantity estimate to your customer for approval in minutes, not hours.
02
Create the Work Order
One click converts the approved estimate to a live work order. Plate fit analysis runs automatically. Production notes are written for you. Print a job ticket and the pressroom has everything they need. No separate write-up.
03
Prepress & Proof
Uploaded files are checked automatically for resolution, bleed, and color issues. Proof packages go to the customer in a click. When they approve, prepress sign-off unlocks the job for press. No manual gate-keeping required.
04
Production
The job moves through prepress, press, finishing, and shipping automatically as status updates. Time is logged per station. The job board shows every active job at a glance. No clipboards, no whiteboards, no "where's that job?" conversations.
05
Invoice & Analyze
Invoice generates automatically from the work order. Stripe payment link collects cash without a follow-up call. One click pushes it to QuickBooks. PrePressOS then compares your estimated vs. actual costs so every future quote gets more accurate.
4
Print verticals, one system
30
Days free, full features included
$0
Per-user fees, ever
12
Modules included, zero add-ons
Community
Where print shops talk to each other.
Ask questions, share workflows, and swap hard-won tips with shop owners who actually understand what you're dealing with. No sales reps. No noise.
Live help from experienced label and commercial print operators
Early access to new PrePressOS features before they ship
Direct line to the product team — your feedback shapes the roadmap
Free for all PrePressOS members — no extra signup required
Not ready for a full MIS? Start with a standalone tool. Every tool collects data in PPOS-compatible format — when you upgrade, your history comes with you.
