ProofGate
Proof sheets that look
like you mean business.
Generate professional PDF proof sheets for any job — roll labels, commercial print, wide format. Send them to clients in seconds. Works standalone or wired directly into PrePressOS.
Free forever up to 10 proofs/mo · Windows · No credit card required
ProofGate 1.5.0
ProofGate
Proofing
Dashboard
Work Order
Artwork
Assignment
Proof Review
History
Account
Settings
Dashboard
Label & print proofing
Pending
2
Changes Req.
1
Approved
14
Total
17
| WO # | Customer | Date | Rev | Status |
|---|---|---|---|---|
| WO-1042 | Acme Foods | May 28, 2026 | Rev 2 | Pending |
| WO-1039 | Summit Brewing | May 26, 2026 | Rev 1 | Approved |
| WO-1036 | River Valley Co. | May 23, 2026 | Rev 3 | Changes Req. |
| WO-1031 | Northland Press | May 19, 2026 | Rev 1 | Approved |
PROOFGATE
WO #
WO-1042
Customer
Acme Foods
Date
05/28/2026
Rev
2
Job Type
Roll Label
Description
Hot Sauce Label
Qty Ordered
12,500
Finish Size
4" × 3"
Unwind
#3 — Right Off
PROOF
Ink Colors
Cyan
Magenta
Yellow
Black
PMS 485
Approval
Signature
Name (print)
Date
What ProofGate does
Everything your proofing workflow needs.
No complex setup. No subscription required to start. Just professional proof sheets that make your shop look sharp.
Professional PDF Output
Every proof is a clean, press-ready PDF with job specs, artwork thumbnails, substrate, colors, and revision number. Looks like it came from a $500/mo system. Ships with ProofGate.
AI Work Order Parsing
Drop a job ticket, email, or WO document and ProofGate reads it automatically — size, substrate, colors, quantity, customer. Fills the proof sheet without manual entry. Available on the Pro Trial and paid plans.
PPOS Work Order Pull
PrePressOS users can pull live WOs directly from their account — customer name, specs, line items, everything. Generate a proof from a WO in two clicks with zero re-entry.
Roll Label & Commercial
Both print divisions supported out of the box. Unwind direction icons, label-specific fields, substrate, and die specs all display correctly. Switch divisions per job, not per software license.
Branded for Your Shop
PrePressOS users get their shop logo in the proof header automatically. Standalone users get the ProofGate crosshair. Either way, clients get something that looks polished — not a template.
Works Offline
ProofGate is a desktop app that runs locally. No internet required to generate proofs — only for account sync and AI parsing. Your workflow keeps running even when connectivity doesn't.
Simple pricing
Start free. Pay when you're ready.
No credit card to download. Upgrade from the app when you outgrow the free tier.
Free
$0
$0
Free forever · No card required
- 10 proofs per month
- Roll label & commercial print
- PDF export
- Works offline
- 14-day Pro Trial of AI parsing available
- AI work-order parsing (Pro Trial & paid)
- PPOS work order pull
Most Popular
Solo
$19
$180
/month · Cancel anytime
/year · $15/mo equivalent
- Starts with a 14-day Pro Trial — $5, credited to your first month
- Unlimited proofs & re-proofs
- Roll label & commercial print
- PDF export
- Works offline
- 600 AI work-order imports/mo
- Re-proofs always free — never count against your limit
- Buy more work-order credits anytime
- PPOS work order pull
Team
$39
$372
/month · Cancel anytime
/year · $31/mo equivalent
- Everything in Solo
- 1,200 AI work-order imports/mo
- Multiple seats — share across your team
- Shared proof history & records
- Priority access to new features
- Or included with PPOS Professional and Studio plans
PPOS subscribers: this app is included in your PrePressOS subscription — no separate purchase needed. Your plan tier sets your access level: Starter → Solo, Professional or Studio → Team. View PPOS plans
Part of the PrePressOS Suite
The full MIS is one upgrade away.
ProofGate is the entry point. When your shop needs work orders, job costing, invoicing, AutoStep imposition, and analytics — PrePressOS picks up where ProofGate leaves off.
- Free to download — run proofs for any job without signing up for anything
- Connect to PPOS for branded proofs, live WO pull, and shared customer data
- Sign in with PPOS credentials to unlock branded proofs, live WO pull, and shop customer data
Work Order Builder
Quotes, plate fit analysis, production notes, and cost floor — all automatic.
Live Job Costing
Substrate, press, ink, makeready, overhead, and finishing calculated in real time.
AutoStep Imposition
N-up layout with pitch gap, eyemark, and distortion correction. Press-ready in minutes.
QuickBooks Sync
Push invoices to QuickBooks in one click. No CSV exports, no re-entry.
